Conference Call Calculator
Adjust the values in the phone plan calculator below to reflect your typical teleconference needs.
We’ll show you the number of monthly minutes and the plan that best fits your needs.
If you plan on hosting group calls, the conference call calculator for large events can help you estimate how much your conference will cost. Simply enter the number of callers and length of the meeting to get your estimate.
How are Conferencing Minutes Calculated?
Curious how your minutes are calculated each month? Here’s the breakdown:
- The number of minutes used each month is calculated by adding up the total minutes each participant uses per call.
- If a participant does not stay on the call for the full duration of the call, the system only counts the minutes that participant was on the call.
- If the account has multiple dedicated lines, the calculation includes the minutes used by all participants on all the dedicated lines.
Additional Considerations when Choosing a Plan
While the conference call calculator is a very helpful tool, there are a few things you may wish to consider before deciding on the plan for you. Ask yourself:
- How many dedicated lines do I need? Is one line for the company enough? Or does each department or employee need their dedicated phone number for conference calls?
- What is my average call duration, number of callers, and number of calls per week? Typically, you’ll want to overestimate to give yourself some cushion in case you go over on minutes.
- Do I need additional features like dial out capability, a personalized call URL, or a detailed billing report? Certain features may not come with lower-tier plans.
These are all important questions. However, there’s no need to stress over deciding your phone plan too much: you can upgrade and downgrade your account at any time and your bill will be prorated.
Scheduling a Meeting
Once you have used the phone call calculator and established your plan, it’s time to schedule a meeting.
To calculate the best meeting time and length, follow these best practices for meeting scheduling:
- Avoid early mornings. It’s tempting to get meetings out of the way first thing in the morning, however, people aren’t always functioning at full capacity when they first start their day. Plus, this may force employees to prepare on the evening before or arrive earlier in the morning.
- Aim for the middle of the week. This allows callers to get some tasks out of the way at the beginning of the week. Plus, they won’t be as distracted during the meeting by their end-of-the-week deadlines.
- Keep it short when possible. Meetings that drag on are less effective and keep employees away from other tasks.
- Consider employees locations. This is a problem that comes up often with remote meeting planning. Make sure you consider different time zones – if you’re not careful, you may end up scheduling a meeting that is in the middle of the night for one of your employees. There are many useful tools available online to assist you with meeting scheduling for international clients.
Start Conferencing for Free Today
Now that you’ve calculated how many minutes you’ll need and have a plan in mind, why not give audio conferencing a try? With Branded Bridge Line, you can enjoy a free trial with no credit card required.
